Ivan Xavier
Loading automation systems · 0%
Available for new projects

Automate the
Work You Hate

I build AI-powered workflows with n8n that handle repetitive tasks, so you can focus on growing your business.

5+
AI Systems Built
100%
Workflow Automation
24/7
Systems Running
Scroll

Technologies & Integrations

AI Automationn8nOpenAIGoogle GeminiGroqGoogle WorkspaceGmailGoogle SheetsWebhook APIsCRM AutomationWorkflow AutomationREST APIsPrompt EngineeringAI AgentsAI Automationn8nOpenAIGoogle GeminiGroqGoogle WorkspaceGmailGoogle SheetsWebhook APIsCRM AutomationWorkflow AutomationREST APIsPrompt EngineeringAI Agents
Google WorkspaceGmailGoogle SheetsWebhook APIsCRM AutomationWorkflow AutomationREST APIsPrompt EngineeringAI AgentsAI Automationn8nOpenAIGoogle GeminiGroqGoogle WorkspaceGmailGoogle SheetsWebhook APIsCRM AutomationWorkflow AutomationREST APIsPrompt EngineeringAI AgentsAI Automationn8nOpenAIGoogle GeminiGroq

Featured Work

Automation Projects

Real-world AI automation systems that solve genuine business problems.

End-to-End AI Sales Automation System
Sales Automation
Click to view full size

End-to-End AI Sales Automation System

A complete AI-powered sales automation workflow that captures leads, qualifies prospects, enriches contact data, updates CRM records, generates personalized outreach emails, and automates follow-up sequences.

Problem

Sales teams waste hours manually qualifying leads, researching prospects, updating CRMs, and writing outreach emails.

Solution

This workflow automates the entire lead qualification process from form submission to personalized outreach.

n8nOpenAIGroqGoogle SheetsWebhooksREST APIsJSON

Workflow Features

  • AI Lead Qualification
  • Lead Scoring
  • CRM Automation
  • Contact Enrichment
  • Email Personalization
  • Google Sheets Integration
  • Webhook Triggers
  • Error Handling
  • Automated Follow-ups

Business Impact

  • Reduces manual sales work
  • Speeds up response time
  • Improves lead quality
  • Scales outbound sales

Workflow Architecture

AI Lead Qualification
Lead Scoring
CRM Automation
Contact Enrichment
Email Personalization
Google Sheets Integration
Webhook Triggers
Error Handling
Automated Follow-ups
AI Email Support Agent
Customer Support
Click to view full size

AI Email Support Agent

An intelligent email assistant that reads incoming customer emails, understands intent using AI, drafts professional responses, categorizes support requests, and routes complex conversations to human agents.

Problem

Businesses spend significant time replying to repetitive customer emails.

Solution

AI analyzes every email and prepares an accurate response while keeping humans involved when necessary.

n8nOpenAIGmailGoogle WorkspaceWebhooks

Workflow Features

  • Intent Detection
  • Email Categorization
  • AI Response Generation
  • Priority Detection
  • Human Escalation
  • Error Handling

Business Impact

  • Faster customer support
  • Consistent responses
  • Reduced workload

Workflow Architecture

Intent Detection
Email Categorization
AI Response Generation
Priority Detection
Human Escalation
Error Handling
Real Estate Lead Qualification System
Real Estate
Click to view full size

Real Estate Lead Qualification System

An AI workflow that evaluates real estate inquiries, scores lead quality, collects missing information, and prepares qualified prospects for agents.

Problem

Agents waste valuable time chasing unqualified leads.

Solution

AI automatically determines buying intent and prioritizes high-value prospects.

n8nOpenAIGoogle SheetsWebhook

Workflow Features

  • Lead Qualification
  • AI Chat
  • Buyer Intent Analysis
  • Lead Scoring
  • CRM Updates
  • Email Follow-up

Business Impact

  • Higher conversion rates
  • Faster response
  • Better pipeline management

Workflow Architecture

Lead Qualification
AI Chat
Buyer Intent Analysis
Lead Scoring
CRM Updates
Email Follow-up
Veterinary Clinic AI Receptionist
Healthcare
Click to view full size

Veterinary Clinic AI Receptionist

An AI receptionist designed for veterinary clinics that answers common client questions, shares clinic information, assists with appointment booking, and escalates urgent situations when necessary.

Problem

Receptionists spend time answering repetitive questions while handling in-clinic responsibilities.

Solution

An AI assistant provides instant responses 24/7 while directing emergencies and appointment requests appropriately.

n8nOpenAIGoogle Docs Knowledge BaseWebhook

Workflow Features

  • AI Chat
  • Appointment Assistance
  • Knowledge Base
  • Emergency Guidance
  • Human Handoff
  • Clinic Information

Business Impact

  • 24/7 customer support
  • Reduced receptionist workload
  • Improved client experience

Workflow Architecture

AI Chat
Appointment Assistance
Knowledge Base
Emergency Guidance
Human Handoff
Clinic Information
AI Customer Review Intelligence System
Customer Support
Click to view full size

AI Customer Review Intelligence System

An AI-powered review analysis workflow that automatically processes customer feedback, detects sentiment and priority, categorizes issues, summarizes reviews, generates suggested responses, and alerts the support team.

Problem

Customer reviews can pile up without being analyzed consistently, making it difficult for businesses to identify urgent issues and respond quickly.

Solution

This workflow automatically analyzes each new review with AI, extracts actionable insights, updates the review database, creates a personalized Gmail response draft, and notifies the team in Slack.

n8nGroqGoogle SheetsGmailSlackStructured OutputWebhooks

Workflow Features

  • AI Sentiment Analysis
  • Review Categorization
  • Priority Detection
  • Issue Identification
  • AI Summary Generation
  • Response Generation
  • Google Sheets Integration
  • Gmail Draft Creation
  • Slack Notifications
  • Duplicate Prevention
  • Structured AI Output

Business Impact

  • Reduces manual review analysis
  • Speeds up customer response time
  • Highlights high-priority issues
  • Creates consistent response drafts
  • Gives teams actionable customer insights

Workflow Architecture

AI Sentiment Analysis
Review Categorization
Priority Detection
Issue Identification
AI Summary Generation
Response Generation
Google Sheets Integration
Gmail Draft Creation
Slack Notifications
Duplicate Prevention
Structured AI Output
How I Work

Automation Process

A structured approach from discovery to deployed, optimized automation.

1

Discovery

Understanding your business processes, pain points, and automation opportunities.

2

Workflow Design

Mapping out the complete automation logic, data flow, and decision trees.

3

AI Logic

Selecting and configuring AI models, crafting prompts, and structuring outputs.

4

Development

Building the automation in n8n with all integrations, APIs, and error handling.

5

Testing

Thorough testing with real data, edge cases, and failure scenarios.

6

Deployment

Deploying to production, configuring webhooks, and ensuring reliability.

7

Optimization

Monitoring performance, refining AI prompts, and improving efficiency over time.

About Me

The Specialist Behind the Automation

Ivan Xavier Siao — AI Automation Specialist
Ivan Xavier Siao
AI Automation Specialist

I specialize in building AI-powered automation systems using n8n and modern AI models. My focus is creating practical workflows that eliminate repetitive tasks, improve operational efficiency, and help businesses respond faster to customers.

From AI sales pipelines to customer support agents and industry-specific assistants, I enjoy designing automations that solve real business problems through intelligent workflow engineering.

Every system I build is production-ready — with proper error handling, monitoring, and documentation so your team can maintain it with confidence.

n8n Expert
Primary Platform
OpenAI & Gemini
AI Models
Webhook APIs
Integration Method
24/7 Systems
Deployment Target
Technical Skills
n8n
Workflow Automation
OpenAI
Google Gemini
Groq
REST APIs
Webhooks
Google Workspace
Google Sheets
Prompt Engineering
AI Agents
Business Process Automation
Get In Touch

Let's Build Your Next Automation

Whether you need AI-powered customer support, lead qualification, CRM automation, or a custom workflow, I'd be happy to discuss your project.

Ready to get started?